July Officers’ Corps Meeting

Date:7-20-16

Agenda Items:

Minutes:

Attending: Celeste, Sherie, Darren, Sara, Aaron, Adric, Gonner, Eric, John M., J.T., Chris, Rebecca

Absent: JonnyRo, Ben, Darrel

Shout Out to everyone for coming in for a meeting

ORIENTATION

Sherie & Sara
- Their outline was shared via email
- She based it on part of what’s on the wiki (need URL)
- She’s unhappy with the moodle powerpoint, she has made her own powerpoint
- All steps need to be taken, such as waiver, get info from them, get payment, go through an orientation
Celeste proposed we may want to open orientations up to additional people besides Officers.; certified, ideally sentiment was to not do so initially
Sara suggested two people do an orientation (for safety purposes)
JT suggested scheduling tours at fixed times
Sherie wants to schedule the orientation (6:00 p.m.); it was suggested to move it to 6:30 (avoid traffic). How often?
Celeste suggested Tuesdays & Sundays 2nd & 4th weeks of the month for orientation
It was suggested 2nd Sunday & 2nd Tuesday
Then 2nd Sunday & 4th Sunday to do orientations @ 6:30 p.m.; decided; a vote was taken & it was agreed on.
Sherie suggested last thing on a tour take them to the website, show them how to join, and the calendar to see all the cool stuff we do
Per Geoff’s policy, anyone taking an orientation MUST have filled out the google form
Geoff’s process & Sara & Sheries’ Orientation outline will be put somewhere we can access the - the wiki and/or the google drive

MAKERFAIRE

Celeste would like see something from each area
Eric will bring lightsabers (as will some other builders) & a whiteboard for the metal area
Darren to do TakeAPart
Rebecca would like to repeat last year, and take pictures for much of it
Manual wood lathe
9 Pins
X-Carve
Adric hopes to bring a photobooth
3D printers
- TABLES
  - 1 for mini lathe
  - 2 or 3 for sabers
  - 2 for 3d printers
  - 1 for membership & propaganda
  - 1 for the X-Carve
  - 1 for the Silhouette vinyl cutter
  - 6 for Take-Apart
We need to put it out to the MEMBERS list to solicit anyone that wants to exhibit
We need to put it out to the MEMBERS list to solicit volunteers to help
We need to put it out to the MEMBERS list to solicit consumer electronics for TakeApart
We need water, gatorade, ice, coolers
Celeste needs a Quelab tee before MMF

PLASTICS DONATION

We received three gaylords of plastic
Adric has tested - the clear is acrylic, not sure about the white
Best test is to light a corner on fire - polycarb will self extinguish and smell rather bad, while acrylic will kind of burn, and smolder, with a kind of crumbly, ashy edge to it, and is more brittle
Sherie offered to send a note to a science list to see if any teachers that have laser cutters that could use it.
Consensus was to recommend people test it before using it in the laser cutter, and people can have at it

WORK FOR MEMBERSHIP

John Murray wanted to talk about work for membership; he & Drew have put in over 30 hours each for their electronic upgrade in the welding area
Celeste: each officer should be able to suggest comping a membership for work performed
Adric: it would be nice to plan that out ahead of time - if you have a large job coming, be able to talk about it ahead of time.
Geoff stepped in to listen to the proposal
Geoff: if it’s more than $100, it’s the purview of the president, more than $100 would go to the Board
Gonner: it should be up to the officer to decide if someone has done enough quelab-related work
Celeste: suggested to comp a month at a time.
John: suggested the officer send a memo to the president

Sherie asked about a lead for the Space Cadets
Sherie told us how Make:Santa Fe does it - they have a tier of membership for being allowed storage
- ACTION ITEM: someone to send out a note to the SpaceCadets list to solicit someone to lead the group
It was suggested the rental captain get space for free
Rebecca volunteered to be the Rental Officer; the “Space Keeper”. Celeste will make the recommendation to the Board (A straw poll of the three board members was positive)
Gonner: as head of an area, you have to give them the authority
John: could it be codified that being an officer gets you a table’s worth of storage space
A poll was taken that everyone approved of this idea
Gonner: His photo members board thing, talk to him to get your picture taken
Quelab’s birthday was yesterday, six years
John: asked if he could be the welding officer & take care of the welding area. Celeste will recommend his taking that position to the Board

QUELAB’S SPELLING

OTHER

In the orientation stuff, our tool policy is missing - ownership is all over the place - privately owned, donated, on loan to the space
We need to work on gathering area’s inventories
Discussion took place on labeling stuff, difficulties & how to do it…
Suggestion to post a large sign in the metal shop that most stuff is Eric’s, and the label the half a dozen or so things that are not his.

REIMBURSEMENT OF EXPENSES

Reiteration of policy: if less than $100, it can go to Celeste
Geoff showed the receipt & reimbursement envelope, he can take them electronically, but he would still like the envelope done
John told us that NRL gave us some tables, and he wants to send a thank you note. Geoff will send his letterhead word doc

WHEN TO MEET AGAIN

ACTION ITEMS

Celeste recommend Rebecca as space keeper
Celeste recommend John Murray as welding officer
Celeste to send to the members’ list seeking exhibitors in the Quelab MMF tent
Celeste to send to the Members’ list seeking volunteers to help with MMF - loadin, loadout, work the tent
Geoff to send to John his word doc letterhead document
Officers to decide when we next want to meet

QUELAB