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new_mexico_new_makers_taskforce_-_nm2tf [2021/03/31 16:56]
John Benedetto 		new_mexico_new_makers_taskforce_-_nm2tf [2021/04/07 12:10] (current)
John Benedetto
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 Below is the text of the MOU, dropped here as a placeholder, since the content of this page will be pulled from the MOU. Below is the text of the MOU, dropped here as a placeholder, since the content of this page will be pulled from the MOU.
  
-Memorandum-of-understanding (MOU) between New +Memorandum-of-understanding (MOU) between New Mexico New Makers and Quelab 
-Mexico New Makers Taskforce and Quelab +Approved by consensus of Quelab Board via rolling email vote on March 31, 2021
-3512.7+
  
 1 - Overview 1 - Overview
  
-This MOU defines how New Mexico New Makers (formerly New Mexico New Makers 501c3) +This MOU defines how New Mexico New Makers (NMNM) (formerly New Mexico New Makers 501c3) would operate as a formal task force under Quelab bylaws (Article 6) and applicable New Mexico state law. 
-would operate as a formal task force under Quelab bylaws (Article 6) and applicable New + 
-Mexico state law. +The goal is to maintain the basic mission of New Mexico New Makers 501c3 but operate as a standalone task force at Quelab. New Mexico New Makers 501c3 is seeking to shut down formal operations, dissolve its licensing agreement with Make Media, and transfer existing funds to Quelab for use by the task force.
-The goal is to maintain the basic mission of New Mexico New Makers 501c3 but operate as a +
-standalone task force at Quelab. New Mexico New Makers 501c3 is seeking to shut down +
-formal operations, dissolve its licensing agreement with Make Media, and transfer existing funds +
-to Quelab for use by the task force.+
  
 2 - Task Force Mission/Goals 2 - Task Force Mission/Goals
  
-The New Mexico New Makers Task Force (NM2TF) would maintain the same mission and goals +The New Mexico New Makers Task Force (NM2TF) would maintain the same mission and goals as the original non-profit corporation:
-as the original 501c3: +
-- Maker community-building and outreach, regardless of makerspace affiliation +
-- Production of occasional public events that bring together makers, visitors, educators+
  
-3 - NMNM Membership, Rules, Chair+ 
 +Maker community-building and outreach, regardless of makerspace affiliation 
 +Production of occasional public events that bring together makers, visitors, educators 
 + 
 +3 - NM2TF Membership, Rules, Chair
  
 Members of NM2TF must be Quelab members. The initial membership of NM2TF shall include: Members of NM2TF must be Quelab members. The initial membership of NM2TF shall include:
-Craig Goldsmith + Craig Goldsmith 
-Charel Morris + Charel Morris 
-Geoff Nicholson + Geoff Nicholson 
-Troy Ross + Troy Ross
-Upon formation of the task force, Craig Goldsmith shall be the initial Chair of NM2TF with Charel +
-Morris as Secondary Chair in the event that Craig Goldsmith is unavailable. The chair serves a +
-one-year term, and shall be chosen annually by consensus of the current NM2TF membership. +
-The term year shall coincide with the Quelab board year and any changes in membership/chair +
-of the NM2TF shall be provided to the Quelab board and noted in said minutes. +
-NM2TF shall operate under consensus rules as defined in the Quelab Bylaws Appendix A.+
  
-Additional members may be added by consensus of the existing NM2TF members. Members +Upon formation of the task force, Craig Goldsmith shall be the initial Chair, with Charel Morris as Vice Chair. The chair serves a one-year term, and shall be chosen annually by consensus of the current NM2TF membership. The term year shall coincide with the Quelab board year and any changes in membership/chair of the NM2TF shall be provided to the Quelab board and noted in said minutes. 
-may be removed by a three-fifths (3⁄5) vote of the current task force membership. + 
-In the event that NM2TF decides to self-dissolve under consensus rules, all funds remaining in +Additional members may be added by consensus of the existing NM2TF members. Members may be removed by a three-fifths (⅗) vote of the current task force membership. 
-the sub-account shall revert to the Quelab general fund.+ 
 +In the event that NM2TF decides to dissolve the taskforce, all funds remaining in the sub-account shall revert to the Quelab General Fund.
  
 4 - Finances 4 - Finances
  
-A separate bank account shall be maintained under the Quelab main bank account for NM2TF +A separate bank account shall be maintained under the Quelab main bank account for NM2TF purposes. The NM2TF chair shall have access to the account along with a credit/debit card tied to the same account. The Quelab treasurer shall also have access to the account. 
-purposes. The NM2TF chair shall have access to the account along with a credit/debit card tied + 
-to the same account. The Quelab treasurer shall also have access to the account. +Any funds coming into NM2TF -- e.g. donations, sponsorships, cash sales, Stripe/Square sales, matching Amazon Smile funds, etc. -- shall be deposited into the Quelab main account, and then immediately transferred by the Quelab treasurer to the NM2TF sub-account after the deduction of a five-percent (5%) administrative fee to remain in the Quelab general fund. 
-Any funds coming into NM2TF -- e.g. donations, sponsorships, cash sales, Stripe/Square sales, + 
-matching Amazon Smile funds, etc. -- shall be deposited into the Quelab main account, and +Upon formation of NM2TF , all extant funds in the New Mexico New Makers 501c3 bank accounts shall be transferred to the Quelab main account, and then immediately transferred to the NM2TF sub-account after the deduction of a ten-percent (10%) administrative fee to remain in the Quelab general fund. (As of this writing, the funds to transfer amount to ~$3500.)  
-then immediately transferred by the Quelab treasurer to the NM2TF sub-account after the + 
-deduction of a five-percent (5%) fee to remain in the Quelab general fund. +The Quelab Board of Directors (QBoD) shall authorize NM2TF to spend funds in the sub-account as NM2TF requires, including event costs, operational costs (e.g. MailChimp subscriptions), material costs (e.g. badges, tshirts, signage, printing, etc). Any outgoing funds shall be authorized by NM2TF under consensus rules; In keeping with Quelab rules and by-laws, all expenditures shall be supported by adequate documentation.  
-Upon formation of NM2TF, all extant funds in the New Mexico New Makers 501c3 bank + 
-accounts shall be transferred to the Quelab main account, and then immediately transferred to +Any charges or fees incurred by NM2TF (e.g. bank fees, tax liabilities, etc) shall be paid from the NM2TF sub-account.
-the NM2TF sub-account after the deduction of a ten-percent (10%) fee to remain in the Quelab +
-general fund. (As of this writing, the funds to transfer amount to ~$3500.) +
-The Quelab Board of Directors (QBoD) shall authorize NM2TF to spend funds in the +
-sub-account as NM2TF requires, including event costs, operational costs (e.g. MailChimp +
-subscriptions), material costs (e.g. badges, tshirts, signage, printing, etc). Any outgoing funds +
-shall be authorized by NM2TF under consensus rules. In keeping with Quelab rules and +
-by-laws, all expenditures shall be supported by adequate documentation. +
-If any financial fees are incurred by NM2TF (e.g. bank fees, tax liabilities, etc) shall be paid from +
-the NM2TF sub-account. +
-Any event costs incurred over-and-above what is already available to Quelab (e.g. event +
-insurance) shall be paid from the NM2TF sub-account.+
  
 5 - Events 5 - Events
  
-NM2TF will seek to produce occasional events. These events will not focus on Quelab +NM2TF will seek to produce occasional events. These events will not focus on Quelab specifically, but may involve Quelab in a direct way. Any event production will be solely the responsibility of NM2TF , and all costs shall be borne by NM2TF .
-specifically, but may involve Quelab in a direct way. Any event production will be solely the +
-responsibility of NM2TF, and all costs shall be borne by NM2TF.+
  
 6 - Insurance 6 - Insurance
  
-It is presumed that Quelab’s D&O and liability insurance covers general activities and events. +It is presumed that Quelab’s existing Directors & Officers and General Liability insurance covers general activities and events. However, if a given event would require additional insurance, that cost shall be borne by NM2TF .
-However, if a given event would require additional insurance, that cost shall be borne by +
-NM2TF.+
  
 7 - Storage 7 - Storage
  
-NM2TF may continue to store materials, supplies,etc., in the West Attic at Quelab.+NM2TF may continue to store materials, supplies,etc., in the West Attic at Quelab, per the previous MOU as discussed below.
  
 8 - Previously agreed upon MOU with NMNM 8 - Previously agreed upon MOU with NMNM
  
-The dissolution of NMNM & change into the NM2TF task force nullifies the previously agreed +The dissolution of NMNM and change into the NM2TF task force nullifies the previously agreed-upon MOU.  Quelab shall continue to accomodate NM2TF storage (as listed in #7 above and the MOU in question).  In addition, if NM2TF should hold another Maker-based public event, the provisions listed in the MOU shall still apply, including but not limited to: 
-upon MOU. Quelab shall continue to accomodate NM2TF storage (as listed in #7 above and + 
-the MOU in question). In addition, if NM2TF should hold another Maker-based public event, the +Quelab will continue to be the year round home to NM2TF for our meetings and trainings; these events will be open to Quelab members. 
-provisions listed in the MOU shall still apply, including but not limited to: +Quelab will help to expand our resources for Learn-to-Solder by assisting us with reaching out to the maker community and helping NM2TF with providing soldering training to volunteers who are willing to work in the Learn-to-Solder area during each ABQ Maker Faire. 
-● Quelab will continue to be the year round home to NM2TF for our meetings and +Quelab will promote the NM2TF events on its website and in its social media. NM2TF will provide logos and links as needed. 
-trainings; these events will be open to Quelab members. +Twice a year we will do a joint email to our list and Quelabs larger mailing list. Each time we will clear and purge the lists to avoid spamming. And neither group will use this  combined mailing list for other mailings without agreement from each side. 
-● Quelab will help to expand our resources for Learn-to-Solder by assisting us with + 
-reaching out to the maker community and helping NM2TF with providing soldering +9 - Confirmation of Merger and Signatures 
-training to volunteers who are willing to work in the Learn-to-Solder area during each + 
-ABQ Maker Faire. +Pursuant to NMAC 53-8-43, the agreement to merge the operations of New Mexico New Makers and Quelab was voted upon by the full boards of both organizations at separate meetings, and this Memorandum of Understanding shall serve as the articles of merger. Two signed copies shall be provided to the New Mexico Secretary of State for filing, one shall be returned for the corporate records. The undersigned are the designated representatives of the respective corporations. 
-● Quelab will promote the NM2TF events on its website and in its social media. NM2TF +
-will provide logos and links as needed. +
-● Twice a year we will do a joint email to our list and Quelabs larger mailing list. Each time +
-we will clear and purge the lists to avoid spamming. And neither group will use this +
-combined mailing list for other mailings without agreement from each side.+