December Planning Meeting Agenda:

NOTE: All general business meetings are open to Quelab members and members of the public. Attendance is encouraged! Please bring a potluck item to share.

Date: 8 December 2013

Time:

4:30 pm Volunteer Appreciation Pot Luck Social
4:55 pm 5 min of fame (Name - if known)
5:00 pm General Business Meeting:
7:00 pm Open Hacknight

(3 min) 1. Agenda Review (Greg)

(2 min) 2. Ground Rules ()

(10min) 3. Icebreaker: “What is your official or unofficial role at Quelab?”

(6 min) 4. Bylaws (Walter)

(4 min) 5. Calendar Review (?)

2013:
- ?? Holiday member's social event ??
- ?? Techmas ??
- ?? Last Saturday “open house” ??
2014:
- 05 Jan - General business meeting
- ?? Jan - Annual elections
- 25 Jan - Last Saturday “open House” ??
- ?? Mar - Quelab grand opening event ??

6. Strategic Planning and Visioning Process for 2014 (Greg) This will be the same/similar to what we did one year ago. For a memory refresher, check out last year's agenda/minutes (click here for “part 1”… click here for “part 2”). I will actually reference last year's plan several times so it's probably a good idea to go take a look. Just sayin.

Step 1. (45 min) Year in Review - “Around the room”
- “Describe your favorite Quelab moment of 2013.”
- “What keeps you motivated when things get difficult?”
- “What is one thing you'd like to see Quelab continue in 2014?”
Step 2. (1 hr) Cardstorming on the big white wall- “ALL the Things?!”
- Review Cards from 2013 (change-jettison-keep)
Create a complete To Do list for Quelab in 2014, not personal projects but Quelab projects.

<break break> Then in January…

Step 3. (55 min) Sorting Hat - “Multivoting”
- Review groups of cards for category names
Determine Quelab members' priorities

Step 4. (35 min) Plan the “Next Steps”
- Assign categories to a responsible entity
- Determine which (if any) tasks can receive Quelab funding
Are there specific time frames for any of these categories or activities?

NOTE: All of the above activities will not necessarily get completed during the December general business meeting. Please join us again in January to finish up where we left off. Thanks!

←-back to Meetings

Notes:

Meeting starts at:5:12pm 24 people in attendance: including all board members Adric, Geoff, Greg, Ray, Bandit, Aaron.

Meeting overview made. Ground Rules Read.

Walter announced the Bylaws, there will be a big meeting/vote in January. and then a board election after. Deadline for the comments is December 30th

Calendar ewview, :

adric wants to do a hand drawn holograms event perhaps on the 22nd
FTC will want to meet to do some robots,
January 5th is the enxt members meeting
January board vote
February 8th FTC Scrimmage
March sometime for the grand opening,

Strategic Planning Filled in 3 boards of,

What do you want to see continue in 2014
What keeps you motivated
your favorite quelab moments

Card Planing, folks will shout out ideas for stuff to do: 108 cards got posed on the wall.

Meeting ended 7:12pm

Photos of the wall chaarts and notecards can be seen here, http://www.flickr.com/photos/quelabnm/tags/120813/ Transcribed Flipchart notes:

Describe your favorite Quelab moment of 2013.