Strategic Planning Meeting Agenda
Date: 11/6/11
Time: 6:03pm
Attendees: Greg, Ray, Aaron, Adric, Geoff, Eric.W Alfred, Jonas and Walter(after 6:13)
Ground Rules
Ice breaker
Question: What tool would you be in a hackerspace? Answers were not specifically written down, but we had, router, wiki, dremmel, welder…
Agenda Review:
Strategic Planning
Prioritize the to do list
Decide the monthly themes for the end of the year
(if time remains) Discuss the lease renewal
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Meeting notes: In each category, the To Do list items were scrubbed. Final lists are documented below. Then each list was prioritized using a “beauty contest” voting scheme. This was done to look for natural “break points” of high priority vs. low priority tasks.
Space/Location related tasks:
(6) Winterize the space
(6) Take/keep inventory
(5) Space planning
(3) provide clean/special purpose space
(3) Accumulate tools & Equipment
(2) provide a gathering space for other groups
(1) Add a craft space
(0) Rent out Quelab to 3rd party organizations
Communications related tasks:
(7) Contact the press regularly
(5) Revamp website & Online content, to improve external communication
(4) Develop and give a “spread the word” briefing
(4) Document your projects
(4) Update fliers and business cards
(2) Create an “About Us” video
(2) Touch base with members
Business related tasks:
(7) Codify policies and procedures
(6) Finish Bylaws
(5) Acquire Insurance
(4) Develop membership packet
(3) Provide “in-kind” donations
(2) Re-evaluate membership “perks” structure
(0) Participate in ISEA next year
Other Income related tasks:
Events Calendar.
Sat Nov 19th, 8am-12pm: Indoor swapmeet/yardsale
Sat Dec 3rd: After Barcamp social. (still tentative)
Tue Dec 13th: Hacknight theme Techmas (geeky arts and crafts)
Tue Dec 20th: Hacknight theme Techmas
Sun Dec 4th: Hacknight theme Deck the Lab (light sequencing)
Sun Dec 11th: Hacknight theme Deck The Lab (audio)
Sun Dec 18th: Hacknight theme Deck The Lab (control/displays)